Notice of Privacy Practices
NOTICE OF PRIVACY PRACTICES
Vantage EyeCare, LLC
Effective October 25, 2018
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE READ IT CAREFULLY.
At Vantage EyeCare, our Divisions are committed to using your health information responsibly. This Notice of Privacy Practices describes the nature of your protected health information ("PHI"), and how and when we use or disclose that information. It also describes your rights as they relate to your PHI.
The Health Insurance Portability & Accountability Act of 1996 ("HIPAA") is a Federal program that requests that all medical records and other individually identifiable health information used or disclosed by us in any form, whether electronically, on paper, or orally are kept properly confidential. This Act gives you, the patient, the right to understand and control how your PHI is used. HIPAA provides penalties for covered entities and Business Associates that misuse personal health information.
As required by HIPAA, we prepared this explanation of how we are to maintain the privacy of your health information and how we may disclose your personal information.
UNDERSTANDING YOUR HEALTH INFORMATION
Protected health information is any information that relates to your past, present, or future physical or mental health or condition, including treatment and payment for services. Each time you come to our practice, we create a record of your visit. Typically, this record contains information about your personal demographics, medical exam, diagnoses, test results, treatment, and other pertinent data. Understanding what is in your health record and how your health information is used helps you ensure its accuracy, determine what entities have access to your health information, and make an informed decision when authorizing the disclosure of this information to other individuals.
Our practice is required to:
- Maintain the privacy of your health information and use, disclose, or request such information only to the extent minimally necessary to accomplish the intended purpose of the use, disclosure, or request.
- Provide you with this Notice and abide by its terms.
HOW WE MAY USE AND/OR DISCLOSE YOUR HEALTH INFORMATION
Your health information may be used by the staff members or disclosed to other health care professionals for the purpose of evaluating your health, diagnosing medical conditions, providing treatment, and coordinating your care. An example of this would include referring you to a retina specialist.
Your health plan (or other third-party payer) may request and receive information on dates of service, services provided, and the medical conditions(s) being treated in order to make payment, confirm coverage, billing or collection activities and utilization review under the relevant insurance policy. An example of this would include sending your insurance company a bill for your visit and/or verifying coverage prior to a surgery.
- Regular Health Operations
Your health information may be used, as necessary, to support the day-to-day activities and management of our practice. These activities include, but are not limited to, quality assessments, employee training and reviews and other business and health operations. An example of this would be new patient survey cards or a sign-in sheet at the registration desk where you will be asked to sign your name and indicate your physician. We may also call you by name in the waiting room when your physician is ready to see you.
- Business Associates
In some instances, we have contracted separate entities to provide services for us. These "business associates" require your health information in order to accomplish the tasks that we ask them to provide. Some examples might be a billing service, answering service, or computer software provider. They are required to treat your PHI in the same manner that we do.
- Communication with Family
Due to the nature of our field, we will use our best judgment when disclosing health information to a family member or any other person that is involved in your care or that you have authorized to receive this information. Please inform the practice when you do not wish a family member or other individual to receive your health information.
We may use your health information for the purpose of research, teaching, and training.
- Healthcare Oversight
Federal law requires us to release your information to an appropriate health oversight agency, public health authority, or other federal or state appointee if there are circumstances that require us to do so.
- Public Health Reporting
Your health information may be disclosed to public health agencies as required by law.
- Law Enforcement
The practice may also disclose your PHI for law enforcement and other legitimate reasons although we shall do our best to assure its continued confidentiality to the extent possible
- Appointment Reminders
The practice may use your information to remind you about upcoming appointments by phone or in writing. Typically, a brief, non-specific message will be left on your answering machine.
- Fundraising Communications
We may contact you, by phone or in writing, to provide information about treatment alternatives or other health-related benefits and services, in addition to other fundraising communications, that may be of interest to you. You do have the right to "opt out" with respect to receiving fundraising communications from us.
We may also create and distribute de-identified health information by removing all reference to individually identifiable information.
The following use and disclosures of PHI will only be made pursuant to us receiving a written authorization from you:
- Most uses and disclosure of psychotherapy notes;
- Uses and disclosure of your PHI for marketing purposes, including subsidized treatment and health care operations;
- Disclosures that constitute a sale of PHI under HIPAA; and
- Other uses and disclosures not described in this notice.
You may revoke such authorization in writing and we are required to honor and abide by that written request, except to the extent that we have already taken actions relying on your authorization.
You have certain rights under the federal privacy standards with respect to your PHI.
- The right to request restrictions on certain uses and disclosures of PHI, including those related to disclosures of family members, other relatives, close personal friends, or any other person identified by you. We are, however, not required to honor a request restriction except in limited circumstances which we shall explain if you ask. If we do agree to the restriction, we must abide by it unless you agree in writing to remove it.
- The right to receive confidential communications of PHI from us by alternative means or at alternative locations.
- The right to inspect and copy your PHI.
- The right to amend your PHI.
- The right to receive an accounting of disclosures of your PHI.
- The right to obtain a paper copy of this notice from us upon request.
- The right to be advised if your unprotected PHI is intentionally or unintentionally disclosed.
If you paid for services "out of pocket", in full, and you request that we not disclose PHI related solely to those services to a health plan, we will accommodate your request, except where we are required by law to make a disclosure.
This notice is effective as of October 25, 2018 and it is our intention to abide by the terms of the Notice of Privacy Practices and HIPAA Regulations currently in effect. We reserve the right to change the terms of our Notice of Privacy Practice and to make the new notice provision effective for all PHI that we maintain. We will post and you may request a written copy of the revised Notice of Privacy Practice from our office.
For More Information or to Report a Problem
If you have questions, complaints, or would like additional information regarding this notice or our privacy practices, please contact:
Julia Lee, JD
Vantage EyeCare, LLC
319 Second Street Pike
Southampton, PA 18966
If you believe that your privacy rights have been violated, please contact the aforementioned Privacy Official for Vantage EyeCare. You may also file a complaint with the Office for Civil Rights, U.S. Department of Health and Human Services. There will be no retaliation for filing a complaint with either the practice's Privacy Official or with the Office for Civil Rights.
Notice of Nondiscrimination & Accessibility
Vantage EyeCare, LLC complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. Vantage EyeCare, LLC does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.
Vantage EyeCare, LLC:
- Provides free aids and services to people with disabilities to communicate effectively with us, including, but not limited to, qualified sign language interpreters.
- Provides free language services to people whose primary language is not English, including, but not limited to, video remote interpreting services.
If you need these services, click here to see the contact information for your local division.
If you believe that Vantage EyeCare, LLC has failed to provide these services or discriminated in another way on the basis of race, color, national origin, age, disability, or sex, you can file a grievance with: Compliance Officer, 319 2nd Street Pike, Southampton, PA 18966, phone 215-340-2040.
You can also file a civil rights complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, electronically through the Office for Civil Rights Complaint Portal, available at https://ocrportal.hhs.gov/ocr/portal/lobby.jsf, or by mail or phone at:
U.S. Department of Health and Human Services, 200 Independence Avenue, SW, Room 509F, HHH Building, Washington, D.C. 20201, 1-800-368-1019, 800-537-7697 (TDD). Complaint forms are available at http://www.hhs.gov/ocr/office/file/index.html.
ATENCIÓN: si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística. Llame al 1-215-340-2040.
CHÚ Ý: Nếu bạn nói Tiếng Việt, có các dịch vụ hỗ trợ ngôn ngữ miễn phí dành cho bạn. Gọi số 1-215-340-2040.
ВНИМАНИЕ: Если вы говорите на русском языке, то вам доступны бесплатные услуги перевода. Звоните 1-215-340-2040.
Wann du [Deitsch (Pennsylvania German / Dutch)] schwetzscht, kannscht du mitaus Koschte ebber gricke, ass dihr helft mit die englisch Schprooch. Ruf selli Nummer uff: Call 1-215-340-2040.
주의: 한국어를 사용하시는 경우, 언어 지원 서비스를 무료로 이용하실 수 있습니다. 1-215-340-2040 번으로 전화해 주십시오.
ATTENZIONE: In caso la lingua parlata sia l’italiano, sono disponibili servizi di assistenza linguistica gratuiti. Chiamare il numero 1-215-340-2040.
ملحوظة: إذا كنت تتحدث اذكر اللغة، فإن خدمات المساعدة اللغوية تتوافر لك بالمجان. اتصل برقم 4428-355-215-1 (رقم هاتف الصم والبكم).
ATTENTION: Si vous parlez français, des services d’aide linguistique vous sont proposés gratuitement. Appelez le 1-215-340-2040.
ACHTUNG: Wenn Sie Deutsch sprechen, stehen Ihnen kostenlos sprachliche Hilfsdienstleistungen zur Verfügung. Rufnummer: 1-215-340-2040.
નોંધ: જો તમે પરંપરાગત ચાઇનીઝનો ઉપયોગ કરો છો, તો તમે મફતમાં ભાષા સહાય મેળવી શકો છો. કૃપા કરીને 1-215-340-2040 પર કૉલ કરો.
UWAGA: Jeżeli mówisz po polsku, możesz skorzystać z bezpłatnej pomocy językowej. Zadzwoń pod numer 1-215-340-2040.
ATANSYON: Si w pale Kreyòl Ayisyen, gen sèvis èd pou lang ki disponib gratis pou ou. Rele 1-215-340-2040.
ប្រយ័ត្ន៖ បើសិនជាអ្នកនិយាយ ភាសាខ្មែរ, សេវាជំនួយផ្នែកភាសា ដោយមិនគិតឈ្នួល គឺអាចមានសំរាប់បំរើអ្នក។ ចូរ ទូរស័ព្ទ 1-215-340-2040 ។
ATENÇÃO: Se fala português, encontram-se disponíveis serviços linguísticos, grátis. Ligue para 1-215-340-2040.
Terms & Use
The professional staff of Vantage EyeCare, LLC has made every effort to provide accurate, up-to-date medical and scientific information. The content on this web site is not intended to replace consultation with an ophthalmologist or optometrist. Treatments and associated risks and benefits are intended for general educational purposes only and do not necessarily represent the only or best treatment options. By using any or all of the information contained in this web site, the viewer willingly assumes all risks in connection with such use. Neither the authors, physicians, company, or references cited shall be held responsible for errors, omissions in, or misuse of information herein, nor be liable for any special, consequential, or exemplary damages resulting, in whole or in part, from any viewer’s use or reliance upon this material.